Every task feature in Amplenote from beginner to power user

Amplenote’s Tasks system turns everyday capture into a structured, score-driven workflow—then ties that structure to calendar scheduling, recurring plans, and completion rewards. The core idea is that every task can be created from anywhere (hotkeys, widgets, Siri, email forwarding, extensions, and share sheets), then managed in a unified Tasks mode list where sorting, grouping, and agenda views help surface what matters next.

Creation is designed to be frictionless. A hotkey creates a task instantly from inside any note; if the task belongs elsewhere, a slash command moves it to the right note. From any device, another hotkey jumps back into Amplenote to capture a task on the spot. On mobile, home screen widgets capture tasks from scratch, while the share button can turn web pages and media into tasks. iOS adds voice capture via Siri and lock screen widgets. Web browser extensions capture pages as tasks, and forwarding email to a dedicated address converts messages into tasks.

Once captured, tasks become calendar-ready objects. Tasks mode aggregates tasks from all notes into one list, with grouping and sorting options including an agenda view by start date. Each task can have a start date and duration; dragging tasks onto the calendar sets the start date, and resizing changes duration. Calendar integration goes further: external calendars like Google, Apple, and Outlook can be viewed, and Amplenote tasks can sync back. On the calendar, tasks are color-coded by the tags of their source note, and tasks can be marked important, urgent, or both—signals that accelerate “task score,” an approximation of how actionable a task is. Sorting by score elevates the most actionable items, while deadlines add another scoring dimension and overdue tasks are highlighted in red.

Tasks also support richer planning mechanics: subtasks and collapsible hierarchies, drag-and-drop movement between notes (even without opening the note), inline tagging, and custom searches in both calendar and tasks modes. There’s also a full command layer: slash commands for most task actions, plus special commands like /schedule (sets a start date and hides the task at the same time) and /copy (duplicates a task into another note). Tasks can be linked for reference, mirrored so completion syncs across copies, and used as blockers that keep dependent tasks hidden until the blocker is completed. Goal tasks can roll up multiple supporting tasks, funneling the goal’s accumulated task score to those supports.

Completion and motivation are tracked separately through “victory value.” Completing tasks earns victory value; dismissing grants only half. Daily mood logging influences victory value, and task stats provide reports by tag and time spent on important tasks. Events differ from tasks by not accumulating victory value, and tasks can be converted into reminders. Recurring tasks come in fixed patterns (every weekday, monthly on the last day, yearly, etc.) and flexible patterns (e.g., every X days after completion). Recurrence can be limited by end date or number of occurrences, and recurring tasks can be hidden for a chosen window before the next occurrence. Under the hood, task score updates automatically each day but can be edited manually, including bulk adjustments via /manage tasks. Even retroactive changes are supported by dragging a completed task to a new date, and victory value can be adjusted manually or via per-tag victory value rules. Finally, Amplenote enforces note-level capacity with maximum open-task limits and provides discovery tools like group-based task lists (group:task lists) to find notes that contain tasks.