full life organization with Notion

Notion is being used as a single operating system for three separate life domains—shared relationship management, business content production, and academic coursework—while keeping sensitive material private through sub-workspaces and page-level permissions. The core setup hinges on three main workspaces: “our family” (shared with a boyfriend), a business workspace for YouTube and related projects, and an academic workspace focused on history classes. Within each workspace, sub-pages are either private (visible only to the owner) or shared (updated in real time with notifications), letting day-to-day changes propagate without losing control of what stays confidential.

In the private section of the shared “our family” workspace, the organization system is built around time batching and habit scheduling. Tasks are arranged by weekday in a gallery-style view where each frame represents a day and contains the specific business tasks planned for that day—Mondays for filming, Tuesdays for photography, Wednesdays for riding down, Thursdays for brainstorming plus voiceovers, and Fridays plus weekends for academic work or household chores. Habits are tracked monthly rather than daily, with different focus areas rotated across January, February, March, and April, including a shift toward language learning later in the year. The same private area also holds practical “inbox” lists: items to do before starting work (job search in the legal field while still pursuing a future PhD and professorship), a short thesis checklist that gets trimmed as tasks are completed, and a class schedule used to track attendance and identify which notes need follow-up.

The shared “our family” workspace is designed for quick, low-friction access to household planning. It includes a practical “master” bucket of information: holidays and trips (including both scheduled and desired future plans), a contacts table for services like doctors and cleaning help, and household logistics split into three pages—items to buy and place around the apartment, a permanent grocery list for quick reference during shopping, and a general packing list for trips so new lists don’t have to be recreated each time. Even budgeting is centralized: a family budget is maintained via an online spreadsheet (Google Docs) rather than repeatedly saving and sharing new Excel versions. The apartment’s aquarium management is also documented with operational details like fertilizers and CO2 dispensers.

Academic organization is kept separate in a history workspace that’s still being built out. It starts with migrating a class schedule and then creating one page per class, with plans to expand each page into chapter-level summaries and lecture notes. A test note-taking page demonstrates Notion’s editing features—highlighting, indentation, and even two-column layouts—while acknowledging the platform’s space limit.

On the business side, the system supports a full YouTube workflow. A main planner tracks video information in a table inspired by Thomas Frank’s approach: sponsor details, upload dates, and status. Each video entry links to sub-pages containing checklists broken into production and publishing phases, sponsor-specific requirements, and bullet-point guidance used instead of full scripts. Those bullet points double as voice-over prompts and b-roll filming cues, which matters because the creator rarely appears on camera. Additional pages manage an ebook project, a blog-writing workflow directly in Notion, and other upcoming initiatives kept under wraps until they’re ready to share.