My Content Calendar In Notion (w/ Template)

A Notion “content creation hub” turns weekly publishing into a feedback loop—tracking blog output, YouTube production, traffic, monetization, keyword performance, and even which weekdays and times tend to work best—so the creator can publish more consistently despite a full-time job. The system’s core purpose isn’t optimization for its own sake; it’s accountability. It’s designed to nudge writing and posting more often, while giving enough analytics to steer future topics and promotion timing.

At the top of the dashboard sits a growth table organized by weeks (Week 1 through Week 14, starting from early February). Each week aggregates how many blog posts were published and how many YouTube videos went live, along with YouTube popularity pulled from a dedicated YouTube database. Blog traffic is entered manually, while blog popularity is derived through rollups from the content calendar. Monetization is tracked as well, and a “total content” line sums blog posts and YouTube videos for a quick view of output. Below that, a notifications area brings in external triggers using Zapier and Automate.io-style automations: Gumroad template purchases, Buy Me a Coffee donations, and Twitter shares all feed into the Notion database. Gmail alerts are missing due to compatibility issues, so Squarespace form submissions and other workarounds fill part of the gap.

The calendar itself uses date ranges rather than strict single-day deadlines. Instead of forcing a post to be finished on a particular day, the creator schedules a working window (for example, starting May 17–18 to complete an article that’s published on May 19). This leniency matches the reality of an appointment-based job repairing washers and dryers, where free time fluctuates. A timeline view filters entries for the current week and relies on a formula-driven checkbox to include only items scheduled within Monday–Sunday.

Each content card is built like a publishing checklist. It includes the title, cover image, introduction and subtitle fields, and “key phrases” tied to a keyword database. Headers in the article are planned with keywords in mind, and the body can reference related assets—like a cash flow alternative section that links to a previously made video. When writing, the creator uses a template workflow: create a subpage template, move it into a templates database, and split-screen the template while drafting. After publishing, the card is updated with a popularity rating (a five-star style score based on early views and engagement) plus the upload time of day and weekday.

To decide what to publish next—and when—the calendar connects to analytics through relations and rollups. Keyword phrases roll up popularity and “last upload” timing, helping the creator spot how long it’s been since a similar topic was covered. Web tags connect to the same idea, allowing quick checks like “when was the last formula-related article?” Finally, weekday and time-of-day performance are analyzed using filters (including a sweet spot around 3 pm on weekdays), with stickers on cards color-coded by popularity.

The system also includes a separate YouTube database used mainly for metadata and tracking rather than scheduling. Video entries link back to the weekly growth analytics, so a habit-tracker video from Week 11 can be reviewed alongside its performance. Overall, the Notion setup functions as a practical operating system: plan flexibly, publish consistently, and use lightweight internal analytics to refine topics and promotion timing.