Create Recurring Tasks in Notion 10x Faster (100% Free Automation)

Notion’s native app still lacks a true “recurring tasks” feature that can automatically generate new calendar entries on a schedule. A practical workaround uses Bardeen—an automation tool—to create recurring task entries inside Notion, either as lightweight “single-event” tasks that check whether today matches a frequency, or as fully automated “multi-entry” tasks that spawn fresh database rows on specific dates.

For users who mainly want recurring behavior without calendar-populated duplicates, the transcript outlines a native approach called “single event recurring tasks.” It uses a multi-select property to store multiple frequency options and a formula that evaluates whether the current day matches the selected frequency. A separate tab then collects only the checkboxes marked true. This method works well for minimal setups, but it doesn’t solve the community’s bigger pain point: generating entirely new entries on a calendar view.

To achieve calendar-style recurrence—such as creating a new “pay rent” entry every month on the 15th—the workflow shifts to Bardeen. The setup begins by building a Notion task manager database using templates and properties like status columns (e.g., to do, ideas, done), a priority select (e.g., P1), and a due date date property. After installing the Bardeen Chrome extension and connecting Notion pages, the automation is configured through an “autobook.”

The first example creates “Sunday recurring tasks.” A scheduled trigger runs every Sunday at midnight, and two actions add new rows to the Notion “task list” database: one for “write newsletter” and another for “weekly review.” Each action maps fields from the trigger into Notion properties—setting priority (e.g., P1), status (e.g., priority inbox), due date (from the scheduled date), and the task name. Once enabled, the tasks appear in both the task list and any calendar view tied to the database.

The transcript then demonstrates the same pattern for finances. A “cash flow” database is created with a type select (income vs outgoing), an amount field, and a formula that converts outgoing values into negative numbers using unary minus (to avoid compatibility issues with negative inputs). A monthly autobook runs on the 15th, adding a “pay rent” entry to the cash flow database with the amount set and the date populated from the trigger. A grouped view sums totals by month, updating automatically as new entries arrive.

Bardeen’s appeal in this workflow is its “completely free” automation model with no monthly task cap, contrasted with other tools that restrict usage. The tradeoff is a narrower integration catalog, though the transcript highlights common options like Gmail, Google Calendar, Notion, and Twitter, plus a Bardeen automation hub for additional starting points.